Renewals turn into a rush
If you start late, the survey, documents and approvals must all be done in a hurry.
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Certificates
Know what expires next, and who handles it.
Keep each ship’s certificates, renewal dates, survey status, files and old versions in one place, so you see what is coming before the inspection.
Fleet data · updates when online
RenewalsNext due dates shown
CERT-01
CERT-02
CERT-03
Files
Kept in one place
History
Old versions kept
Altonaut PMS
Why tracking certificates matters
When files sit in folders and email, an expiry date is easy to miss.
The goal is to act earlier and keep clear records. Software alone does not make a ship compliant.
Files get scattered
The latest file, old versions and the copy on the ship can stop matching.
Handover misses details
New crew or office staff may not know what changed, when, or why.
From setup to renewal
From the list of required certificates to the renewal.
Ship and office teams handle certificates the same way, every time.
Set the required certificates
Set up templates with categories, expected dates and document fields.
Add each ship’s certificates
Create the ship’s certificates, attach the files, and enter issue and expiry dates.
See what is coming
Use status and expiry dates to prepare renewals and surveys early.
Keep old versions
Old versions stay saved, with a note of what changed. Files are not simply overwritten.
Inside Altonaut
An up-to-date certificate list for the fleet.
Status cards, expiry dates, ship filters, the archive and file downloads, all in one place for the office.
Altonaut software screen
What you can do
Neat records, easy to check.
Keep certificate records in order for class, statutory and internal checks. The official decision still belongs to class and the authorities.
Certificate templates
Use the same categories and fields for every ship, and list what each ship needs.
Expiry dates at a glance
See which certificates are valid, expiring soon or expired, for each ship.
Renewal reminders
Remind the assigned team before the dates you set.
Surveys and revisions
Follow survey status, photos and files, changes, and earlier versions.
What to measure
Measure how early you prepare.
Check whether teams act earlier and find files faster.
How early renewals start
Days from first action to expiry or planned survey date.
Missing files
Required certificates with no current file, or no person in charge.
Inspection prep time
Hours spent gathering the latest files before an internal or external inspection.
Know your next renewal date today.
Start with one ship’s certificates. Check the dates and who is in charge, then use the same setup for the whole fleet.
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